Ringling College of Art and Design // Institutional Technology

How to Create E-mail Signatures

Webmail
Download Visual Instructions

• Login to the portal at my.ringling.edu, then click on “Webmail”.
• Click on the “Options” button:  
• Under “Your Information”, click on the “Personal Information” link:
• Click on the “Edit your identities” link.
• In the “Your signature:” field, type in the signature as you want it to appear.  
• Click on the “Change” button when you are done.  You can now return to your Inbox.

Outlook 2003
Download Visual Instructions

• Go under Tools -> Options.  The Outlook “Options” window will open.  
• Click on the “Mail Format” tab.  Then click on the Signatures button. 
• The “Create Signature” window will open.  
• In the “Create Signatures” Window, click on the “New” button.
• The “Create New Signature” window will open.  
• Enter a name for your new signature (e.g., Ringling) and click Next.
• The “Edit Signature” Window will appear.  
• Edit your signature as you want it to appear.
• Click “Finish” when done to preview your signature. 
• Click “OK” to go back to the Mail Format tab under the Options window. 
• In the Signatures section, select the appropriate signature for the “Signature for new messages” field.  You can also select a signature for the “Signature for replies and forwards” field.

Outlook Web Access (OWA)

• Click on “Options” in the left hand pane.
• Click on “Automatically include my signature on outgoing messages”.
• If you don’t have a signature defined, OWA will open a window where you can define your signature).  If you already have a signature defined, and want to change it, click the “Edit Signature…” button.  Note, in non-Internet Explorer browsers, there will be field where you edit your signature, a separate window will not open.
• In the signature window, type your signature as you want it to appear. Then click Save and Close.
• Click “Save and Close” on the options screen to save your settings.